RULES

 

Update : December, 28, 2016

Article 1 : Purpose of the competition

The Olymp’Arts make revive the “art olympiads” of ancient Greece, founded in 566 BC. They concern all countries and all artistic disciplines.

These olympiads will take place every four years, the third year after each sports olympiad, thus respecting the original calendar of the ancient Greeks. Their duration will not exceed three weeks.

The Olymp’Arts is a challenge to all artists, amateurs or professionals, on the Earth.

The purpose of this art meeting is to enable artists from around the world to unite people from different cultures around works reflecting unique values such as universality, harmony and non-violence.

One of the missions of the Olymp’Arts is to give a chance to the greatest artistic works – whose authors do not possess the means of promotion – to be recognized as such by the global public and to give birth to new masterpieces.

It is by collecting the assessments of the global public, through unique criteria, that the works having received an universal recognition will be revealed to the whole world at the events.

Article 2 : Definitions

“Olymp’Arts”, hereinafter referred to as “the organization”, is an international non-profit non-governmental organization with its headquarters in Switzerland and the executive board in France. 

The competition, hereinafter referred to as “competition(s)”, defines the period of the registration, the nomination, the selection and the event.

The term “competition” is used here in a new sense that breaks all the usual norms since there will be no categorical hierarchical ranking (article 11).

The registration, hereinafter referred to as “registration(s)”, defines the will of the artists and the global public to participate in the competition by registering and to comply with the present rules.

The application, hereinafter referred to as “application(s)”, defines the desire of the artists, who have finalized their entries, to participate in the competition and to respect the rules of one or many discipline(s).

The selection, hereinafter referred to as “selection(s)”, defines the voting period for excerpts by the world public.

The event, hereinafter referred to as “event(s)”, defines the period of the opening ceremony, the performances and the exhibitions of the works, and the closing ceremony including the award ceremony.

The artist, hereinafter referred to as “artist(s)”, defines any person registered as such and able to submit an application to participate in the competition.

The group of artists, hereinafter referred to as “group(s)”, defines all registered persons who may submit a joint application to participate in the competition.

The global public hereinafter referred to as “the global public” or “member of the global public”, defines any person who is registered as such and who can record excerpts and works during the competition.

The participant, hereinafter referred to as “participant(s)”, defines any person who has accepted the following rules at the time of registration to participate in the competition.

The artistic creation, hereunder named “artistic creation”, defines all original productions of the mind. It includes, without being limited to, any musical, choreographic, visual, gestural performance, and any static or animated sequence, with or without soundtrack, every drawing, painting, sculpture or otherwise. Every photography or technologically made creation as well as every applied arts and architectural works.

The dynamic works (animation, art of gesture, cinema, dance, video etc…) will be without speech or words loaded with meaning (non verbal). However, they can be freely sounded by the music and all the various sounds of the voice expression without meaning : onomatopoeias, scat, whispers, drones, exclamations, universal invented and untranslatable language etc …

The work, hereinafter referred to as “work(s)”, defines an original production of the mind through the talent of the artist. The form of the work is defined by the organization in the rules of each discipline.

The excerpt of the work, hereinafter referred to as “excerpt(s)”, defines a part of the work that the artist transmits to the organization at the time of his/her application. The form of the excerpt is defined by the organization in the rules of each discipline.

The discipline, hereinafter referred to as “discipline(s)”, defines an artistic field that brings together different styles, genres and currents.

The calendar used by the organization for the competition is the “Gregorian calendar“.

The official languages to contact the organization during the competition are French and English.

Article 3 : Values

The values of the organization are universality, nonviolence and harmony

The universality, as principal value, must guide the works and the artists in a search for emotions and harmony of forms and sounds that bring together values shared by all cultures.

Non-violence is an assumed value. The organization believes that violence is contrary to any universal and harmonious artistic form. Thus, non-violence is imposed as a fundamental value.

The organization’s ambition is to make art and creation a medium of communion between individuals and the general population.

Therefore, these values exclude the promotion of any production that deliberately disturbs public order, offends, insults, defames any individual, group, community, people, belief, nation, organization or government.

These values also prevent the promotion of propaganda works of any nature, from the moment they exclude themselves from universality.

They also exclude promotion of any works affecting human or animal dignity, as well as pornographic or violent creations.

Advertising or institutional messages are also prohibited in the artistic works presented.

Article 4 : Theme

The theme represents a complementary value that accompanies each competition. It aims to direct the composition of works around a universal subject.

The theme is exclusively proposed and decided by the organization and will be different for each competition. It will be announced at each registration opening, 2 years before each event. It is imposed in each of the twelve disciplines and must be respected by all participants.

Article 5 : Disciplines

The excerpt and the work must necessarily be part of one of the eleven disciplines that have been decided by the organization:

  • animation
  • architecture
  • art of gesture
  • comic
  • cinema
  • drawing
  • dance
  • music
  • painting
  • photography
  • sculpture
  • video games

In harmony with the fundamental value of the organization, the universality, custom rules have been established for each of the eleven disciplines. They are available on the organization’s website and will be exhibited to the artist at the time of application.

No division of the disciplines is planned. Each artist has the freedom to compete in a discipline with his own style, and thus to compare it with styles different from his/her own. This rule must bring a qualitative approach by requiring the artist to make a research around the universality and the theme so that their style can be appreciated by the greatest number.

Article 6 : Criteria

For each work presented, during the selections on the Internet or during the event itself, the world public will have to decide on the following 4 points and by a system of notation which will be communicated to them in due time:

  • Universality (immediate understanding by all cultures)
  • Non-violence (neither aggression nor vulgarity nor propaganda)
  • Harmony (emotion felt, positive and jubilant)
  • The imposed theme of the Olympiad

Article 7 : Participation conditions and artists registrations

The competition is open to any artist, whether amateur or professional, minor or major, with a disability (physical or mental) or not, excluding permanent and temporary staff members of the organization.

The registration and the application are free of charge.

The minor artist in their country must ask for the authorization of their legal representative (parents or guardian) to register for the competition. An agreement form, per application, must be returned signed and filled out by the legal representative to the organization via the link provided at the time of registration.

An artist cannot combine their candidate status with that of a voting member of the global public during the same competition.

Throughout the competition, the artist has the opportunity to withdraw. To do this, they must approach the organization via their contact form available at this address “https://olymp-arts.world/contact/“.

1. Registration

The registration is made directly at the organization’s website via the form provided at “https://olymp-arts.world/inscription/“. This form will be available for a period that will be specific to each Olympiad and indicated on the Olymp’Arts website.

2. Application

a. Discipline

Following the registration, a link to a second application form will be sent to the artist by email. This form allows the artist to choose the discipline(s) in which they wish to compete.

The artist will be able to present excerpts and works totally different in several disciplines during the same competition. To make a nomination in several disciplines, the artist must use the same access link of the second form that they received by email and choose a different discipline.

During the same competition, an artist may submit only one application per discipline.

b. Group

The group must complete the information for each of its members on the form provided for this purpose. In each group, an artist is designated as the spokesperson of the group. By default, this is the first member who completes the registration form.

An artist who is part of a group can also submit an application as a solo artist in a different discipline.

c. Excerpt

To finalize the registration of one or several disciplines, an artist must send their excerpt to the organization via the link received by email.

The shape of the excerpt is determined by the specific rules of each discipline.

Digital files containing bugs or being unable, for technical reasons, to be used by the organization will be removed from the competition. In addition, an excerpt whose discipline is not included among the eleven disciplines proposed by the organization will automatically be disqualified.

The artist must respect the following rules concerning the creation of their excerpt:

  • an excerpt must be an original creation unique to the artist ;
  • an artistic creation made by a third party can be partially or fully used without providing all necessary authorizations from copyright owners ;
  • any identical copy of a third party’s artistic creation, even if never or no longer under copyright, will be considered as plagiarism and will result in the exclusion of the artist from the competition;
  • excerpts must also respect the organization’s values mentioned in the 3rd article of this regulation.

The organization reserves the right to exclude any excerpt that does not respect this regulation and the rules specific to disciplines.

d. Validation of the application

The application is considered finalized once the excerpt is transmitted by the artist or the group to the organization.

The deadline for sending the extract will be fixed for each Olympiad and communicated on the Internet.

The artist undertakes to fill in the registration form and the application with valid information enabling the organization to identify and to make a connection with them if necessary.

Article 8 : Participation conditions and  global public registrations

1. Participation conditions

The registration as a member of the global public is open to all, minors or adults, excluding permanent and temporary staff members of the organization.

A member of the global public can not be both an artist and a member of the global public at the time of the competition.

The members of the global public undertake to respect and apply the rules concerning the marking of excerpts and works according to the criteria defined by the organization.

2. Registration

The registration is free and requires no purchase. It is carried out directly from the website of the organization via the form provided for this purpose accessible at the page “https://olymp-arts.world/inscription/“. This form is available for the duration of the competition.

The members of the global public undertake to fill in the registration form with valid information enabling the organization to identify it and to make a connection with it if necessary.

Article 9 : Selections

1. Artists’ selection

The selections will start at a date to be indicated on the site for each Olympiad. The excerpts that the artists have transmitted to the organization will be presented to the members of the global public anonymously and at random. Then, they will be submitted to the votes of the global public.

2. Selection by the global public

The selections will allow members of the global public to make a first classification for each discipline. This selection will take place directly from the organization website via the voting page at dates to be indicated in due course.

To rate an excerpt, members of the global public will have to view the entire excerpt (image, photo or video) before giving a score on the four criteria defined in Article 6 above.

Each member of the global public will only be able to express one vote for each extract, and transgressors will be exposed to the suppression of their votes and their status as a member of the global public.

A specific algorithm will allow strict control of these last two points.

A member of the global public will not be able to return to a vote after having voted and validated an excerpt.

To be fair, the excerpts will be presented to the global public anonymously and in random order so as not to influence the votes. In addition, each excerpt will be submitted to the global public the same number of times.

Article 10 : Events

1. Course of events

The Olymp’Arts will begin with an opening ceremony that will reveal the event and the participating artists.

For the next days, the artists will present their works in full to the world public. The disciplines will be proposed in two forms: representations and exhibitions.

For performances, including animation, art of gesture, cinema, dance and music, the works will be presented every day in theaters equipped for this purpose. The necessary technical staff will be at the disposal of the artists for the installation of equipment, the assembly and dismantling of decors, lights and accessories.

For exhibitions, including architecture, comic strips, drawing, painting, photography and sculpture, all works will be permanently exhibited in premises equipped for this purpose, throughout the duration of the event, allowing as many people as possible to discover them.

During these days, the works will be categorized by the global public according to a rating system established on the same four criteria: universality, non-violence, personal sensitivity and respect for the theme.

The aggregation of the votes will determine the top works that received the universal recognition of the global public in each discipline.

The last day of the Olymp’Arts will be devoted to the delivery of the trophies of equal value and the closing ceremony.

2. The artistic works presented

To confirm one’s participation in the event, the artist must transmit their work in full to the organization via a link received in an email sent after the publication of the first selection results. The form of the work is determined by the rules of each discipline.

The artist must transmit their work at a date to be indicated.

The work presented at the event must correspond to the excerpt presented during the selections. Otherwise, the organization will have the right to disqualify the work.

Digital files containing bugs or being unable, for technical reasons, to be used by the organization will be removed from the competition.

In addition, a work whose discipline is not included among the eleven disciplines proposed by the organization will automatically be disqualified.

The artist must respect the following rules concerning the creation of their work:

  • a work must be an original creation unique to the artist ;
  • no artistic creation made by a third party can be partially or fully used without providing all necessary authorizations from copyright owners ;
  • any identical copy of a third party’s artistic creation, even if never or no longer under copyright, will be considered as plagiarism and will result in the exclusion of the artist from the competition ;
  • excerpts must also respect the organization’s values mentioned in the 3rd and 6th article of this regulation.

The organization reserves the right to exclude any work that doesn’t respect these rules and specific rules of disciplines.

The general programming list including the order of the artists will be communicated to all, at the latest three months before the opening of the event.

From the time of their arrival at the airport until their departure, all the artists will be entirely taken care of by the organization (accommodation, meals and local transport).

Artists, their instruments and their equipment must be insured in their national territory. Their contracts must include an extension clause for international transport and their stay abroad. Additional insurance will also be taken by the organization in order to take charge of exceptional “accidents” not covered by their respective insurances.

The selected works and their artists will be subject to specific rules which will be provided at the time of the selection results.

For specific questions regarding the competition process, artists are invited to consult the F.A.Q. section available on the organization’s website or to directly contact the organization via its contact page.

 

3. Global public

During the event, the global public will be able to vote only for the works selected and presented during the competition, and will only vote for the work in its entirety – not for the excerpt or the artist.

Voting will be possible by all members of the global public, even for those who will not be physically present, thanks to the media (TV and Internet).

Members of the global public will not be able to return to a vote once they have validated a work and they will only be able to rate each work once.

The votes of the global public will be accepted until the eve of the closing ceremony.

The final vote results will elect the best works in each discipline and the final results will be made public on the last day of the competition at the closing ceremony.

Article 11 : Trophies

Trophies will be awarded in accordance with the global public ratings.

The artists will present themselves to benefit from the global promotion.

Three trophies of equal value will be awarded in each discipline and will reward the three finalist works at the same level, without valuing any of the three.

Article 12 : Exclusions

The organization reserves the right to cease promoting and communicating the excerpts and works :

  • not in conformity with this competition’s regulation, particularly it’s 3rd article or rules specific to disciplines ;
  • partially or totally using the artistic creation of a third party without having required authorizations ;
  • which are mainly constituted by the artistic creation of a third party, under copyright or not ;
  • received after the announced closing dates.

The organization also reserves the right to exclude any participant that would ostensibly or notoriously adopt a behavior incompatible with the organization’s values.

Article 13 : Responsability

The organisation cannot be held responsible for delays, errors in format, incompatibility of files and the loss of works or excerpts originating from artists.

It is expressly understood that the organisation cannot in any way be held liable for any damage suffered by the artists, the members of the global public and/or any third party as a result of:

  • problems with the delivery of works and/or excerpts ;
  • unavailability or dysfunction of the service, whatever the cause ;
  • loss of data ;
  • the consequences of any attempt to corrupt information systems.

Article 14 : Licensing agreement

By participating in this competition, the artists willingly gives the organisation the right to represent and reproduce their work and excerpt for internal and external communication purposes, for non-commercial uses, with the sole purpose of advancing the organisation’s objectives.

The licensing of this rights includes, for the organisation :

  1. Representational rights
  • the right to communicate the works and/or excerpts to the global public by any means, particularly through the publication of images, photographs and videos, through all forms of internal and/or external communication media and particularly, by its own communication materials, its website, its social media profile pages, through digital, print and televised media.
  • the right to present the works and/or excerpts at numerous exhibitions and/or organised performances in partnership with the artist(s) and the organisation, the terms of which have yet to be determined.
  1. Copyright
  • the right to represent the works and/or excerpts by any means which permit them to be communicated indirectly (photo, video, recording etc.) to the public and the right to reproduce them in all forms on all media.

The present authorisation is licensed in the whole world, for a term of four years as of the end of the competition.

Following this term of four years, any exploitation of the excerpts and works will be the subject of an application for authorization of exploitation to the artists.

This authorisation is granted free of charge.

Article 16 : Image rights

Each participant accepts free use of his name and his image within the context of the competition, as well as for publicity and promotional purposes without this entitling them to any kind of benefit from the organisation.

If a contestant is opposed to the use of his/her name and image for advertising and promotional purposes, he/she must make it known by filling out the contact form available at this address “https://olymp-arts.world/contact/“.

Article 17 : Rights and guarantees

The artists expressly declare to possess all the necessary rights on the works and excerpts required to participate in this competition and guarantee the organisation against any appeal or action which could be filed against him/her for whatever reason, in connection with the rights granted for this competition, by any person having participated or not in the conception of the work or the excerpt who can themselves claim rights of any kind whatsoever.

As such, the artists expressly declare to not introduce into their work or excerpt any elements which are likely to infringe on the intellectual property rights of a third party.

In this regard, they guarantee the organisation against all appeals, actions or complaints by third parties, which could be exercised for whatever reason against him/her, arising out of the use of one’s works or excerpts.

The artists are solely and fully responsible for the content of their work and excerpt, as such, they commit to not use any element which could infringe the rights of a third party and declare to have obtained prior authorisation from all third parties whose image or name appears in the works and/or excerpts.

Article 18 : Data protection

The information gathered about the participants is subjected to automated computer processing. Each participant has the right to access, correct and contradict the data this is related to him/her. To exercise these rights, each participant can, at any moment, make a request by sending a message via the contact form available at this address “https://olymp-arts.world/contact/“.

Thus, he/she can demand that the information about him/her be corrected, supplemented, clarified, up-dated or deleted if inaccurate, incomplete, ambiguous, out of date or if the collection, use, communication or conservation of this information is forbidden.

Article 19 : Regulation Amendments

The organisation reserves the rights to modify, suspend, interrupt, postpone, cancel or extend the competition if the circumstances require so, all without any non-material or financial compensation for the participants and cannot be held responsible for it.

Article 20 : Regulation Acceptance

The participation in this competition entails a complete and unconditional acceptance of the regulation and any possible amendments, forming the contract law between an artist and the organisation, as well as between a member of the global public and the organisation.

Failure to respect this regulation will result in the cancellation of the inscription and/or the participation of the contestant.

The organisation will take all necessary steps to ensure the respect of this regulation. Any fraud or failure to comply with the regulation may lead to the contestant’s disqualification from the competition. The organisation reserves, when necessary, the right to initiate legal action against him/her.

All disputes regarding the interpretation and application of the present regulation will be studied by the organisation, alone in its decision, in the same spirit that dominated the conception of the competition.

All reference times and dates mentioned in this regulation refer to the local time in Geneva, Switzerland.

Disputes or complaints regarding the olympiad shall be notify in writing. Disputes and complaints will not be taken into consideration after a period of one month after the competition closing date has elapsed.

Article 21 : Original version

This regulation is searchable online on the organisation’s website “https://olymp-arts.world/fr/reglement/” and was drafted in French. In case of discrepancies between the French text and another text written in another language on the present page, the French text will prevail.

Article 22 : Applicable law and competent jurisdiction 

This protocol is subjected to Swiss law. Every litigation relating to its validity, fulfilment or interpretation which couldn’t be amicably resolved will be carried before the courts of the Canton of Geneva.

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